- To manually archive your old emails, click on "File" (top left), and select "Info".
- Click on "Cleanup Tools" on the right, and select "Archive".
- Then, select the email folder to be archived, along with its subfolders.
- Pick a date limit in the "Archive items older than" dropdown.
- As explained below, you can exclude some folders from AutoArchiving: if you want to include them this one time, check the "Include items with Do not AutoArchive checked" checkbox.
- To pick your own PST file, enter a new path and file name in the "Archive file" text box.
- Click "OK" to launch the process.
- To exclude a folder from AutoArchive, right-click on the folder and choose "Properties".
- Select the "AutoArchive" tab and customize your settings.
- Click "OK" to apply, and repeat for each folder to exclude.
- To configure your global AutoArchive settings, click on "File" and choose "Options".
- Select "Advanced" on the left, and click the "AutoArchive Settings" button on the right.
- Check the "Run AutoArchive every" checkbox if needed, and choose how often it should automatically run (uncheck it to disable AutoArchive - you can still archive manually).
- We recommend keeping the default, which will give you a chance to postpone the auto-archival process, archive items older than 6 months.
- To remove old emails (not recommended), select "Permanently delete old items".
- To make these the default options, click on the "Apply these settings to all folders now".
- Click "OK" to save your settings, and "OK" once more to close Options.
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