- Once in your inbox, click the gear icon (near top right corner) and choose "Settings".
- Scroll down in the General tab (selected by default) until you see the "Signature" text box.
- Click on the radio button below "No signature" to enable the feature for outgoing messages:
- With one piece of information per line, type the contact details you want: you can always manually erase text you don't want when composing new messages. Keep in mind people who print emails: include your full email address and avoid links like "website"; spell out the internet address URL.
Tip: mouse over any button to see its functionality and associated keyboard shortcut. The last button on the right ("Remove Formatting") is there to clean up colors, fonts, images, etc. from text you pasted from another source, like a Microsoft Word document (lots of specific formatting).
- To add a picture to your signature (like a company logo), go to the page that hosts the image: right-click on it and choose Copy. Back in the signature editor, right-click and choose Paste:
- Scroll down to the very bottom and click "Save Changes": click on the Compose button (above label listing on the left), and the new message should have all the information you just added!
Note: double hyphens ("
--") above your signature honor a Usenet convention from earlier times. You can't prevent Gmail from adding the double-dashes, but you can delete them. - If you also use Gmail in an email program, you'll need to configure that signature separately.
- To hide your signature one time, just erase its text: to temporarily disable it, go to gear icon > Settings > General: select "No signature" and click "Save Changes" at the bottom.
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